ABOUT WEBMAIL

BOUN WebMail is an email service from Computer Center which allows access to BOUN email through any web browser on any computer, anywhere in the world.

USING BOUN WEBMAIL

What It Is?
Welcome to BOUN's implementation of WebMail, a convenient way to read, reply to, send, and delete current email! WebMail lets you access your BOUN email through almost any web browser, almost anywhere in the world. The messages and folders you see in WebMail are stored on the post office server until you explicity delete and purge them. When you logout of WebMail, remaining messages and folders are left on the server. Individual quotas are enforced on the BOUN post office server, so you should move messages you wish to keep to your local computer and purge them from WebMail.

What It Is Not?
WebMail is not intended for long-term, archival handling of your email. It is mainly for manipulation of email while it is on the BOUN post office server, so you should use a supported program, such as Outlook, Outlook Express and Eudora, for long-term management of your mail on the computer on which you normally work.

LOGIN/LOGOUT

Login
1) Go to http://webmail.boun.edu.tr
2) On the screen, enter your username and password, and click Go.

Logout
When finished with your WebMail session, click Logout at the top of the WebMail window.

Internet Explorer and Passwords: IE on Windows can be set to remember user passwords to web pages. Especially if you are not on your usual computer and log into WebMail with Internet Explorer, answer No if IE asks if you want it to remember your password. If IE is already set to store passwords, you can clear them as follows:

1) Open IE.
2) From the Tools menu, click Internet Options, then click the Content tab.
3) In the Personal Information section, click on AutoComplete.
4) Click on Clear Passwords, then click OK to confirm "Clear all passwords".
5) Uncheck Use AutoComplete for forms, user names, and passwords.


Change Password
Click on Password option at the top of your Webmail Inbox page and fill out the form, then press Change your password button.

Read Mail
WebMail opens to your INBOX of messages received; messages are listed with the most recent at the top.
To read a message, click on Date, From, or Subject for that message.
From the message window move to the next or previous message in the list by clicking on the small down- or up-pointing arrows to the upper- or lower-right corner of the message window.
While in the message window, act on the message by clicking on the functions just above or below the message (Delete | Reply | etc.)
To read messages in other folders, select the folder from the drop-down menu next to Open Folder.
To return to the message list for the current folder, click on Back to ... (for example, "Back to INBOX").

Receive Attachments
If an incoming message includes an attached file, a paper-clip icon appears with that message in the message list. When you open the message, information about the attachment appears in the header, along with a diskette icon.

To receive the attachment, click the diskette icon; you will be prompted for where you want to download the attached file on your computer. An application to open or read the file must be installed on the computer.

SEND MAIL

Compose Message
Messages to be sent are prepared in the Message Composition window.

To prepare a new message, click on Compose at the top of the WebMail window. A new window opens in which you address and write your message.
To save a copy of the message on the BOUN mail server, click the check box next to Save a copy in "sent-mail". If the webmail-sent folder does not exist, it will be created automatically. (If you perform actions which result in the Composition window refreshing, such as attaching files, you will need to re-check the box.)
To save a copy of your outgoing WebMail messages in your usual email program, such as Eudora, Cc yourself when sending a message.
To take final action on the message, click on the appropriate button: Send Message; Save Draft; Cancel Message. (Click Save Draft to put the message into a folder named webmail-drafts.)

Send Attachments
1) In the Attachments section of the Composition window, click on Browse.
2) Locate and select the file or folder on your computer; the file name appears in the Attachment field.
3) Click Attach, to the right. The Compose window refreshes, and the file name and file size are shown in the Attachments section.
4) To remove an attachment, click on the check box next to the file name, then click Remove Selected.
5) When all files to be sent are listed in the Attachments section, and you have typed in your message, click Send Message, as above.

Confirmation or error messages related to attachments are displayed at the top of the composition window.

Resizing Composition Window
In some browsers, if you resize the composition window after entering text, your work will be lost. Resize the window before you start entering text, or verify that resizing will not result in loss of your work.

Reply and Forward
You must be in the message window itself to reply to, or forward the message being read.

In the message window, click on Reply, Reply to All, or Forward to open the Message Composition window and perform the desired action, as in Send Mail, above.
To forward a message without adding any comments, click Redirect in the action menu bar. In the "Redirect this message" window, fill in the To field. A resent message is delivered to the recipient without the original header information, and without indication that it is a forwarded message.

Delete Messages
BOUN WebMail keeps messages on the post office server until you delete and purge them.

To remove a message from WebMail:
1) In the list of messages, select the message by clicking in the check box at the extreme left of the message in the folder listing. Click Delete above or below the list of messages.
2) In the message window itself, click Delete above or below the message.

All deleted messages are moved to the Trash Folder. Do not forget to press Empty Trash button when your are sure that you do not need them anymore.Otherwise all deleted messages continue to occupy your account quota.

Undelete
To unmark a message for deletion, select the message, then click Undelete above or below the list of messages.

Vacation Notices
After logging in your Webmail account, please choose "Options" link at the top of the window. Click on "Vacation Notices" link below the "Mail Management" title and follow the instructions


FOLDERS

When you login to WebMail, it initially displays an INBOX folder by default, which lists messages as they are received. You may create additional folders to help manage your messages in WebMail. (A webmail-sent folder is created automatically the first time you check "Save a copy in "sent-mail"" when composing and sending a message.)

Creation and management of folders takes place in the Folder Navigator window: click Folders in the menu bar at the top of the mailbox or message window. To see a complete list of folders, click the + (plus) sign next to INBOX, or click on Expand All.

Create New Folder
1) All new folders are created as a sub-folder to the INBOX: click the check box next to INBOX to select it.
2) In the drop-down menu for choosing an action, select Create Folder.
3) In the dialog box type the name of the folder and click OK. A message at the top of the window confirms creation of the folder, or displays a message if an error occurred.

Open a Folder
To go to another folder and see its list of messages, select the folder from the drop-down menu next to Open Folder at the upper-right of the WebMail window. You may also click on the folder name in the Folder Navigator window.

Move a Message to Another Folder
1) If in the message listing window, select the message by clicking the check box at the left of the message.
If in the message window itself, begin with the next step.
2) In the Messages to drop-down menu, select the folder to which the message is to be moved.
3) Click on Move or Copy. If moving a message, it is marked for deletion in the originating folder; if copying a message, it is left unmarked in the originating folder.

Managing Folders
The Folder Navigator window is where you perform other functions, such as renaming, deleting, or downloading folders. To perform a function, select the folder by clicking the check box to the left of the name, then select the function from the Choose Action drop-down menu.

SAVE MESSAGES TO YOUR COMPUTER

Download Folders
As with other webmail programs, in BOUN WebMail it is not possible to move individual messages from the post office server to your local computer. You can, however, download a folder and all of the messages it contains to your computer for reading or archiving. This is especially handy if you are travelling with your laptop and wish to save on connection charges to BOUN WebMail.

To download a folder (or folders):
1) Click on Folders at the top of the WebMail window.
2) In the Folder Navigator window, click the check box by the folder you wish to download.
3) In the drop-down menu to choose an action, select Download Folder(s). A series of dialog boxes will appear.
     a. In the first box, click OK to continue with the download.
     b. In the next box, click Save File.
     c. In the last box, designate and location on your computer; click Save.

The contents of the folder are downloaded as a single text file, with the extension MBOX. The file may be opened in a text reader or in an email program such as Eudora.

FORWARDING MESSAGES TO ANOTHER ACCOUNT
After logging in your Webmail account, please choose "Options" link at the top of the window. Click on "Mailbox Redirect" link below the "Mail Management" title. Write the e-mail address that you prefer your e-mails to be posted, enter your password, then click "Submit".

Bogazici University Computer Center - 34342 Bebek, Istanbul
(0212) 3594700-3596445